Elva turns the calendar into a production control center. It calculates insurance eligibility and daily goals in real-time to provide front-desk staff with specific scripts for patient interaction, while giving providers a live view of their financial performance and clinical risks, and real-time AI insights for maximum productivity.
Staff Guidance Sidebar
Provides exact scripts for staff to collect balances or book family members based on patient data.
Live Production Dashboard
Displays Production, Collections, and No-Show Rates at the top of the schedule in real-time.
AI Schedule Assistant
Allows staff to find the best patient for a gap by asking Elva Chat (e.g., "Who fits this 2 PM slot?").
Pre-Appointment Billing Alerts
Embeds critical financial warnings (like "Unmet Deductible" or "Downgrade Risk") directly into the appointment card.
Opportunity Window to Guide Front Desk Interactions
The "Opportunity Window" sidebar acts as a real-time scriptwriter for your reception team. Instead of relying on memory or sticky notes, staff receive step-by-step guidance based on live patient data. It tells them exactly when to collect a past-due balance, when to update expired insurance, or how to phrase a request to schedule an overdue spouse. This ensures that every patient interaction is consistent, financially secure, and optimized for practice growth, regardless of the staff member's experience level.
Track Daily, Weekly, Monthly Production Goals Live
Stop flying blind until the end-of-month report. Elva pins your vital Key Performance Indicators (KPIs)—including Expected Production, Collections, New Patient Count, and Aging AR, directly to the top of the calendar view. These numbers update instantly as patients are checked in and payments are posted. This real-time visibility gamifies the day, keeping the entire team aligned on the daily target and allowing you to make course corrections immediately if production starts to slip.
Solve Scheduling Gaps via AI Assistant
Eliminate the need for complex report filters or manual list scanning. Staff can query Elva Chat directly inside the calendar interface to solve logistical puzzles instantly using natural language. Ask complex questions like "Who is the best patient to fill this 2 PM cancellation?" or "Show me all hygiene patients tomorrow with unverified insurance." Elva analyzes the database instantly and presents actionable lists, turning hours of administrative research into a simple conversation.
See the Full Patient Story in One Click
Stop the "Tab Fatigue" of switching between your ledger, imaging software, and communication tools. Elva consolidates the entire patient context into a single view accessible directly from the appointment slot. With one click, see the patient's outstanding balance, real-time insurance eligibility status, pre-authorization approvals, and complete text message history. It serves as the single source of truth for your team, ensuring that anyone, from the front desk to the doctor, has the full story before interacting with the patient.
Automated Pre-Day Clinical & Operational Briefing
Elva prepares the team for the day by generating a Daily Insight Brief that flags medical alerts, lab case delays, and VIP patients before the doors open.
Automated Protocols for Daily Clinical and Operational Logistics
A suite of operational safeguards designed to streamline the daily patient flow, prevent costly scheduling errors, and ensure clinical preparedness before the patient arrives.
Manage Schedule Remotely With the On-The-Go Experience
Access the full schedule, patient charts, and daily production stats securely from any location via the native mobile.
Identify Low-Production Days
Visualize monthly production heatmaps and new patient volume trends to spot and fix under-booked days well in advance.
Fill Cancellations Profitably
Automatically searches the waitlist for high-value patients who fit the specific time slot and insurance requirements of a cancellation.
Prevent Co-Pay Errors
Embeds warnings like "Unmet Deductible" or "Downgrade Risk" in the appointment card so staff collect the right amount before seating.
View Clinical & Appointment Details
Get a detailed breakdown of every appointment, including medical alerts, patient anxiety notes, and specific clinical goals, directly on the provider view.
Verify Lab Case Status
Alerts the team if a crown or bridge case has not arrived 24 hours before the appointment to prevent wasted chair time.
Book Missed Hygiene Visits
Flags restorative patients currently in the chair who do not have a future cleaning scheduled, prompting staff to book it at checkout.
View Daily Clinical Alerts
Provides a morning summary of critical patient context, including medical conditions (e.g., Diabetes), anxiety levels, and VIP status.
Utilities for Schedule Organization and Patient Experience Management
Practical tools that reduce administrative friction, improve data visibility at a glance, and enhance the personal connection between staff and patients.
Schedule Families Together
Prompts staff to book overdue spouses or children when a parent checks in, saving the patient a trip and filling the schedule.
Check Patient Financials
Hover over a slot to see insurance verification status, co-pay estimates, and outstanding balances without opening the ledger.
Track Birthdays & Events
Flags birthdays and cultural holidays (e.g., Chinese New Year) on the appointment card to help staff offer a personalized greeting.
Sync With PMS Instantly
Updates Dentrix, Eaglesoft, or Open Dental immediately with any schedule changes or notes, eliminating double data entry.
HIPAA Compliant
All patient data and scheduling information is fully encrypted and secure.
A Simple, Connected Multi-Location View
Get a clean, color-coded view of your entire operation. Manage multiple providers, chairs, and locations from one simple, intuitive interface.
Is Your Schedule Just Full, or Is It Profitable?
Busyness is not the same as revenue. Stop guessing and start engineering your perfect day with AI that prioritizes high-value production, balances clinical pace, and organizes patient flow automatically.
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